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Once the project gets completed, you can archive or delete it completely. For instance, if you have created sections such as Todo, Doing and Done for a project, move the tasks around as they progress. Todoist calls the columns on the board “sections.” You can change the name of a section and add as many tasks as you want to each section.Īs the project progresses, mark the tasks completed and archive them or move them within the different sections you have created. Once you have the project populated, you can view the tasks as a list or on a Kanban-style board. Each time you log in to Todoist, you’ll have your list of to-dos for the day, and they’ll show up in your inbox, too, unless you add them to a project. Since you can modify everything about a task later, you can try and test what works for you. You can set priorities, due dates, labels, filters and tags later, once you learn about them. There’s a super short walk-through of where to find your projects and your to-do list, and it points you to a more detailed “getting started” document if you need it. Immediately upon creating an account in Todoist, users can create their first project and start adding tasks to it. Additionally, the Business plan offers team inbox features, which can be useful for collaborating with a larger team. It includes 100MB of file uploads, unlimited activity history and automatic backups. It allows users to create up to 500 active projects, with 50 collaborators per project.
The Business plan costs $6 per user per month (or $8 per user per month if billed monthly) and offers even more features.
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Themes and team inbox features are also included in the Pro plan. The Pro plan costs $4 per month (or $5 per month if billed monthly) and allows users to create up to 300 active projects, with 25 collaborators per project.
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Additionally, themes and team inbox features are not available in the free plan. The plan also includes 5MB of file uploads, one week of activity history and no auto backups. It allows users to create up to five active projects, with five collaborators per project. The Free plan is, as the name suggests, completely free. To do this, you’ll need a template, such as the one offered by YNAB. Users can set budgets for specific tasks or projects and track spending against those budgets to ensure they stay on track financially. By setting dependencies between tasks, users can ensure that they are completing tasks in the correct order and that they are not blocked by incomplete tasks. Dependenciesĭependencies are another critical feature of project management that Todoist supports, provided you use an integration such as Ganttify. Examples of integrations include PomoDone, Slack, Time Doctor, Timetrap, Zapier and Zendesk. These integrations can help streamline workflows and reduce the need to switch between different apps.
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Todoist also offers a wide range of software integrations, which allow users to connect the app with other tools and services they use for their work. This type of chart provides a timeline view of a project’s tasks and dependencies, so you can see how different tasks relate to one another and pivot as needed. Gantt charts are another popular project management feature that is available through an integration. This view makes it easy to see upcoming deadlines and adjust plans accordingly. TimelinesĪnother key feature of Todoist is timelines, though you’ll need to use an integration for it, which provides a visual representation of project progress over time. This helps ensure everyone knows what they’re responsible for and can work together efficiently. One of Todoist’s core features is its role assignment capabilities, which allow users to assign specific tasks to team members or collaborators.
While some of its features are only available with integrations, the app still provides a variety of tools for managing tasks, lists and projects. Todoist is a simple project management tool that offers several core features to help users stay organized and on top of their workload.
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